---
title: "Personnel Cost Rate Report"
canonical: "https://support.functionfox.com/space/GS/55345155/Personnel+Cost+Rate+Report"
format: markdown
---
## Personnel Cost Rate Report

The Personnel Cost Rate report (found under Reports in the left menu) displays the margin between set hourly rates for each user and the [task](https://functionfox.atlassian.net/wiki/spaces/GS/pages/39322546) rate, based on time tracked. This allows you to track your internal/agency cost for work done versus the fee for the services that you provide. 

Personnel Cost rate data is included under the Actual Cost column on the [Project Estimate](https://functionfox.atlassian.net/wiki/spaces/GS/pages/39323162) page and [CEO Desktop > Client](https://support.functionfox.com/space/GS/39323673/The+CEO+Desktop) page. 

Access to the Personnel Cost Rate Report and whether or not personnel cost data is visible within the account is controlled via the [Access Levels](https://functionfox.atlassian.net/wiki/spaces/GS/pages/39322482). 

#### To Assign a Cost Rate to Each User

1. Go to** Personnel > Manage** in the left menu
2. Click on the Tips/Links and then the <u>Personnel Cost Rate</u> link.
3. Select a user from the Personnel drop-down menu.
4. Select the date that the Personnel Rate is effective from. This can be backdated, if needed, to capture time already tracked.
5. Add a Note (optional).
6. Enter in their Personnel Cost Rate.
7. Click **Save New**.

![image-20250619-160816.png](media://4e540217-78ea-41af-ad0e-7495498110ec)

Once a Personnel Cost Rate has been assigned to each user, this rate will apply to all time tracked from the selected date.

Personnel Cost Rates can also be assigned from the Add Personnel modal on the **Personnel > Manage** page. 

#### To Run a Personnel Cost Rate Report

Go to **Reports > Personnel Cost Rate Report** in the left menu. 

- Customize the data columns shown on the report by clicking on the **Show Fields** drop-down:

![advreport.png](media://14061592-9db5-4765-8d01-7054790171a1)

- Select a predefined date range from the Rage drop-down menu or choose Custom Range to select specific dates.
- Select which client(s) to include in the report. (All Clients cannot be selected if you wish to select specific projects)
- Choose to include either All Projects or select specific Projects
- Choose to include either All Project Statuses or select specific Project Statuses
- Choose to include either All Project Types or select specific Project Types
- Select specific Personnel or Department Groups
- Choose to use:
  - Simple Average Rates (avg(rate))
  - Weighted Average Rates (sum(hours*rate)/sum(hours))
- Choose whether or not to show project expenses.
- Click **Run and Save** to produce the report.
- If you want to start from the default settings for the report, click on the **Reset** button. **Note:** Once a report has been reset back to the default settings, this cannot be undone.

![image-20240711-204428.png](media://a3c34c5c-8124-458d-9aa9-f60f4bdfd3bd)

Once the report has been generated you can print the report by clicking on the print icon at the top right, or save the report as an Excel, PDF, HTML, or CSV file by clicking on the links at the bottom left of the page.